Writing the perfect holiday note to your team

The end of the year is one of the most important moments for companies looking to strengthen employee appreciation efforts, share holiday spirit with employees, show gratitude and appreciation for the year’s success, and share meaningful well-wishes instead of corporate jargon. Adding a thoughtful, personalized holiday note to your employee gifting experience adds to the powerful moment of recognition, especially during the busiest season of the year. 

We’ve all received them – the standard corporate holiday cards wishing us “Season’s Greetings” or “Happy Holidays.” While appreciated, these messages often feel impersonal. They are a missed opportunity to truly connect with your team.

This holiday season, make your message stand out. A few thoughtful touches can make a big difference, helping each team member feel the impact of your appreciation and reinforcing your culture of recognition. 

As companies look for meaningful ways to boost engagement, improve retention, and elevate employee holiday gifts, personalized holiday notes have become one of the most effective ways to make holiday gifting feel thoughtful and memorable.

Why Heartfelt Holiday Notes Matter for Employee Appreciation

Writing holiday cards or including a note with your employee holiday gifts might not seem like a high priority during this busy time of year, but it should be. A sincere, personalized holiday message shows your team they’re valued, recognized, and seen for their contributions.

The combination of a personalized message and a thoughtful gift also strengthens employee engagement, especially during a season when people crave connection and acknowledgement. 

The end of the year is one of the most meaningful times to acknowledge achievements, celebrate milestones, and reflect on the moments you’ve shared as a team. A heartfelt holiday note can strengthen connections, boost morale, and make everyone feel part of something greater. It’s one of the simplest, most impactful ways to enhance your employee holiday gifting experience. 

In fact, many HR leaders and managers say that personalized notes often have a longer emotional impact than the gift itself. Employees save them, display them at their desks, or revisit them during stressful moments. A few sincere sentences can reinforce belonging, connection, and appreciation, all core drivers of employee engagement during the holidays.

These messages are especially powerful in hybrid and remote working environments, where casual day-to-day appreciation is hard to express organically. A thoughtful holiday message becomes a shared moment of recognition when teams need it most. 

From an organizational perspective, thoughtful holiday communication also supports company culture, reinforces values, and provides a shared moment of recognition during a very busy season. Personalized holiday notes help transform routine corporate gifts into meaningful expressions of gratitude.

How Meaningful Messages Support Stronger Team Culture

Holiday messages are more than just a gift’s +1; they help define what your organization stands for. A thoughtful note communicates empathy, recognition, and emotional intelligence, which employees increasingly expect from leadership. Personalized holiday notes also serve as a reminder that your workplace values people as humans, not just moving parts of a larger machine. 

For many employees, these notes become a touchstone. They are a reminder of why they’re proud to be part of the team, especially at a time of year when many are reflecting upon their personal growth.

When done well, holiday messages give employees a sense of belonging, contribute to psychological safety, and anchor the team in shared accomplishments. This type of communication has become even more important in hybrid and remote environments where casual hallway appreciation no longer happens naturally. A carefully crafted note helps close the distance and brings teams back into alignment at year’s end.

How to Personalize a Holiday Note for Your Team

If you’re looking for examples of holiday messages for employees or ways to personalize your organization’s holiday cards, a few guiding principles can help your notes feel thoughtful, warm, and sincere. 

When it comes to writing holiday notes for employees, you could rely on a generic card with a standard “Season’s Greetings,” or you can send a more heartfelt message that captures exactly how you feel about your team’s contributions. A customized holiday message doesn’t need to be long. It just needs to be thoughtful and sincere.

This is also a great opportunity to tie your note to your employee holiday gift, making the overall experience feel more intentional and personal. Pairing a gift with a meaningful message increases its emotional impact and makes the moment of recognition even more special.

Employee Holiday Message Examples

Try this example of a team-wise employee holiday message: 

What a year! Together, this team has accomplished so much and created so many memorable moments. Each one of you has contributed to making this year remarkable. Wishing you and yours a joyful holiday season filled with cherished traditions and new memories.

Or this:

As we wrap up another year, I want to take this moment to thank each of you for your dedication. This team has overcome challenges, celebrated wins, and built something truly special together. I am grateful to have such a talented group by my side. Wishing you all a season of warmth and joy with your loved ones. Here’s to an even brighter year ahead!

When you’re gifting with Snappy, including these kinds of notes within the digital unwrapping experience makes the moment feel even more memorable. Employees open your message before they choose their gift, creating an emotional connection that elevates the entire experience.

Five Tips for Writing the Perfect Holiday Note

1. Acknowledge Contributions

Even in a team-wide holiday message, you can reference specific group achievements. This adds a layer of recognition and lets employees feel seen for their efforts. Think about what mattered this year: Did you break a sales record? Launch a new product? Expand your customer base? Celebrate something big? Mentioning it can make your note feel more intentional and memorable.

This is also an opportunity to align your message with your broader organizational priorities, demonstrating not just what the team accomplished, but why it mattered to the company’s mission or customers. When employees can connect their work to meaningful outcomes, the message resonates even more.

2. Use a Warm, Personal Tone

Avoid corporate jargon and write as if you’re speaking directly to the team. A conversational tone helps the message feel authentic. This is not the time to “circle back,” “uplevel,” or talk about “low-hanging fruit.” Use language that feels human and heartfelt.

Holiday communication is one of the rare moments when you can lean into warmth without losing professionalism. A sincere tone helps employees feel like the message is coming from a real person, not a template.

3. Reference a Memorable Moment From the Year

Reflecting on a shared achievement or team highlight helps reinforce connection and pride. Consider moments that shaped the year: an inside joke from an offsite, team swag everyone still wears, a celebratory meal people remember, or a milestone that brought everyone together.

Including a shared memory is powerful because it immediately transports your team back to a positive moment. These references also help employees feel recognized as individuals who lived the experience, not just contributors listed in a slide deck or spreadsheet.

4. Encourage Balance and Enjoyment Outside of Work

Let your team know you value their well-being beyond their contributions. Acknowledge that the holidays are a time to relax, recharge, and spend time with loved ones. Honoring this balance shows respect for their personal lives and signals that you care about them as individuals.

Research consistently shows that employees who feel supported in their personal well-being are more engaged, productive, and loyal. A holiday note that acknowledges rest and balance reinforces that your company prioritizes healthier, more sustainable work habits.

5. Include a Thoughtful Wish for the New Year

Holidays naturally combine reflection and anticipation. Ending your note with excitement for the year ahead builds enthusiasm and reinforces a positive outlook for the team’s shared goals.

A forward-looking message also helps unify teams heading into Q1, a period that often brings new initiatives, new targets, and new energy. A thoughtful wish sets a strong foundation for the year to come.

Bonus Tips for Even More Meaningful Holiday Messages

To increase emotional connection, consider layering in these additional approaches:

• Write one master note and personalize it with individual lines for key contributors.
• Reference customer wins or milestones that show the team’s collective impact.
• Tie the message to company values to reinforce culture.
• Include gratitude for remote, hybrid, or cross-functional collaboration, which is often overlooked.
• If relevant, highlight resilience — acknowledging challenges shared throughout the year.
  
  

Each small personalization helps strengthen belonging and shows employees that you recognize the fullness of their contributions, not just their output.

How Holiday Notes Pair With Gifting to Strengthen Appreciation

Taking the extra time to personalize the holiday notes that go with your Snappy gifts amplifies a moment of appreciation and makes it even more memorable. Thoughtful messages paired with thoughtful gifts help build stronger connections, reinforce your culture, and create moments your employees carry with them into the new year.

This combination: an employee holiday gift plus a personalized note, is one of the most effective ways to increase employee satisfaction during the holidays. Employees perceive the gesture as more intentional, more thoughtful, and more aligned with a culture of recognition. When employees choose their own gift through Snappy’s curated collections, the personalized message becomes the emotional anchor of the entire experience.

When organizations scale holiday gifting across large teams, adding personalized messages helps maintain a sense of authenticity even at high volumes. It ensures that every employee feels personally recognized, no matter their location, role, or tenure.

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